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PRELIMINARY PAGES

 

TITLE PAGE

The whole title page contents should be in upper case

 

 

FACTORS AFFECTING THE SUPPLY OF RAW MATERIALS IN MILLING FIRMS:  A CASE STUDY OF UNGA MILLS COMPANY LIMITED

 

 

 

 

 

 

 

BY

MATHENGE EDWARD KARIUKI (SURNAME FIRST)

       

 

 

 

 

 

 

 

 

A RESEARCH PROJECT SUBMITTED IN PARTIAL FULFILLMENT OF THE REQUIREMENT FOR THE AWARD OF DIPLOMA IN PURCHASING AND SUPPLIES MANAGEMENT TO THE KENYA INSTITUTE OF MANAGEMENT.

 

 

 

 

 

 

JUNE 2012     (NO COMA)

 

 

 

 

 

DECLARATION

The following format should be used:

 

 

Declaration by the student

This research study is my original work and has not been presented to any other examination body.  No part of this research should be reproduced without my consent or that of The Kenya Institute of Management.

 

Name ______________        Sign ____________________           Date _____________

NRB/DHRM/30455

 

 

 

 

 

 

Declaration by the supervisor

 

This research has been submitted for defense with my approval as The Kenya Institute of Management Supervisor.

 

 

Name____________________Sign ____________________Date _____________

Lecturer supervising

 

 

 

 

 

 

 

 

 

For and on behalf of The Kenya Institute of Management

 

Name _______________________Sign ___________________    Date _____________

Branch Manager – Nairobi Branch

 

 

 

 

 

 

 

THE ABSTRACT

 

The abstract should be one page, well paragraphed and should contain the following items well discussed; for a proposal,

·         The purpose and objectives of the study

·         Significance of the study

·         Methodology used

In addition, an abstract for the whole document should contain;

·         Findings

·         Recommendations

 

The spacing should be 1.5

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TABLE OF CONTENTS

(This is the outline and titles/subtitles)                                                  Page No.

DECLARATION ………………………………………………………………. ……………   ………….........ii

DEDICATION …………………………………………………………..           …………….  …………........iii

ACKNOWLEDGMENT ……………………………………………………………………       ……………..iv

ABSTRACT……………………………………………………………………………………… ……..…….…v

TABLE OF CONTENTS ………………………………………………………………………. ……………. vi

LIST OF TABLES …………………………………………………………….    ……………..  …………..…vii

LIST OF FIGURES …………………………………………………………………………………………… viii

OPERATIONAL DEFINITION OF TERMS ………………………………………   …………  …………..ix

LIST OF ABBREVIATIONS/ACRONYMS ……………………………………………………………….   x

CHAPTER ONE

INTRODUCTION OF THE STUDY

1.1                 Introduction ………………………………………………………………………….                                       1

1.2                 Background of the Study…………………………………………….……….……….                     1

1.3                 Statement of the Problem…………………………………………….…………………                                 2

1.4                 Objectives of the Study………………………………………………….……….……...                                  3

1.5                 Research Questions/Hypothesis ……………….. ………………...……………….…..                4

1.6                 Significance of the Study………………………………………….. …………………….                                5

1.7                 The Limitation of the Study……………………………………………………………..                                6

1.8                 The Scope of the Study…………………………………………………………….…….                 7

 

CHAPTER TWO

LITERATURE REVIEW

2.1                 Introduction ………………………. ……………………………………………………                  8

2.2                 Review of Theoretical Literature …………………………………………………….                   13

2.3                 Review of Analytical/Critical Literature ………………………………………….                     38

2.4                 Summary And Gaps To Be Filled By The Study …………………………………   .                   40

2.5                 Theoretical/Conceptual Framework ……………………………….………….……                   41

 

CHAPTER THREE

RESEARCH DESIGN AND METHODOLOGY

3.1                                                                 Introduction …………………………………………………………………………

3.2                                                                 Study Design…………………………………………………………………………

3.3                                                                 Target Population……………………………………………………………………

3.4                                                                 Sampling Design……………………………………………………………………..

3.5                                                                 Data Collection Procedures/Instruments Used…………………………………..

3.6                                                                 Data Analysis Methods………………………………………………………………

 

CHAPTER FOUR

DATA ANALYSIS, PRESENTATION AND INTERPRETATION OF FINDINGS

4.1                                                                             Introduction to Data Analysis ………………………………………………………

4.2                                                                             Presentation of Findings (according to research objectives) …………………….

4.3                                                                             Summary of Data Analysis …………………………………………………………

 

CHAPTER FIVE

SUMMARY OF FINDINGS, CONCLUSIONS AND RECOMMENDATIONS

5.1                                                                                         Introduction …………………………………………………………………………

5.2                                                                                         Summary of Findings (according to research questions) ………………………

5.3                                                                                         Conclusions …………………………………………………………………………

5.4                                                                                         Recommendations …………………………………………………………………

5.5                                                                                         Suggestion For Further Study ……………………………………………………..

 

REFERENCES …………………………………………………………………………………

 

APPENDICES

APPENDIX 1:        Authorization letter                           

2                        Questionnaires

3                        Other Supporting Documents

 

CHAPTER ONE – CENTRED

 

INTRODUCTION OF THE STUDY

1.1       Introduction

This is where the researcher introduces the chapter contents or importance by giving the main highlights of the chapter

1.2       Background of the Study

Give specifics of the problem (especially around the dependent variable),  and not the history of the case.  Give citations.  Build a case for the study.  Let there be authoritative sources/citations. Give the global view, continent and regional occurrence of the management problem / issue at hand.

1.3       Statement of the Problem

Should be a paragraph or two and should clearly show what the problem is, especially in the organisation and like organisations?  What the research seeks to solve.  Give authoritative sources/citation what has been done and what is missing. 

1.4       Objectives of the study

An introductory statement is expected; should be the purpose/goals of the  study. 

·         The objectives are then given in bullets (i) (ii) (iii)  or (a) (b) (c)

·         They should be SMART, CC and K.I.S.S

·         The variables must be clear and the relationship should be clear.

·         They should be within the scope

·         There should be no objective as to make recommendations – it’s assumed to exist.

1.4.1        General Objective – it reflects the topic under study

1.4.2        Specific Objectives – written in line with the independent variables identified

1.5    The research questions are based on the objectives. 

·         The number of research questions doesn’t have to be same number as the objectives.  

·         The framing of questions should not attract a yes/No answers.

·         An introductory statement should be there.

1.6       Significance of the Study

Should explain who benefits from the study and how.  This section must be in future tense

1.7       Limitations of the Study

Time and money are not limitations

Should show the extent to which the results of the study can be generalized.  The reasons given must be beyond the researcher’s control.  The stereotype limitations are not acceptable and should not be anticipated.

1.8       Scope of the Study

Should include the concept, context, content scope, the geographical/location scope, section/dept/branch, population/target group and the time scope

 

 

CHAPTER TWO

 

LITERATURE REVIEW

2.1       Introduction – Introduce the concept /content of study

2.2       Review of theoretical literature which should be done from a global point down to the Kenyan and local situation

2.2.1    }

2.2.1    } should cover the objectives

2.2.3    }

              Acknowledge the sources

2.3       Review of Critical / analytical literature

Should identify the gap by citing those who have worked on the concept as well as the connection between what is being studied (variables) and what has been studied recently on the variable together with a connection between the variables and the main problem of investigation

2.4              Summary and gaps to be filled

Highlight of the key issues raised, facts

Reviewed issues that have been raised

2.5              Theoretical/Conceptual framework

It’s either a theoretical or conceptual framework.  The conceptual framework is deeper and the models created must be shown.  Theories/principles/concepts must have those who postulated them and when and where the researcher has gotten them from.  Explain how the variables of the study relate to each other.  The sketches must have numbers, title, source and the application of the model to the study.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CHAPTER THREE

 

RESEARCH DESIGN AND METHODOLOGY

3.1       Introduction – content of the chapter

3.2       The study design

Mention the study design/explain and justify why the case/survey is used

3.3              Target Population

Explain the total population from an authoritative source

Who are the respondents in the study? This is obtained from the topic and the scope of the study 9i.e all possible subjects who can reliably be involved in the study) Can be the whole organisation, a department, a section, a branch or a number of organisations.

3.4              Sampling Design

Includes the sample size and how it was determined.

Include the sampling procedure and justify what that procedure entails or is useful in your study.

Adequate information should be given in explaining the procedures

Connect the Target population to sample size in terms of justifying why not all were used for the study.

In case the target population is 30-50 persons, use census method, since the minimum allowable number of respondents is 30 persons.

3.5              Data Collection Methods and Instruments

Justify the use of data collection instruments; questionnaire, interview guide, observation, focus group discussion, brainstorming e.t.c

Why they were used

They must be attached at the appendices

Reliability and validity must be checked

Types of questions and why must also be explained and/or justified

3.5.1 Reliability and Validity

What was done where, number of respondents and the findings?

Administration – how were the questionnaires given out?

3.6       Data Analysis Methods and Procedures

Explain how analysis was done to what type of data 9quantitative or qualitative). Justify why seek the data type being analysed

Why which methods

 

 

 

 

 

 

 

 

 

 

 

CHAPTER FOUR

 

DATA ANALYSIS, PRESENTATION AND INTERPRETATION OF FINDINGS

4.1       Introduction – overview of chapter guided by objectives

4.2       Presentation of findings (according to research objectives).

Each objective should be addressed by the data analyzed starting with the general information age, gender e.t.c and presenting chronologically according to the listing of the items/questions in the questionnaire; both open and close ended questions.

Tables should have table numbers and headings.  Introduce the table, draw an appropriate graph and discuss the interpretation must be included. Graphs and tables should have a title at the top and the source (usually the author and year of publication) at the bottom. Graphs should be well labeled with the percentages and item of discussion; e.g male, female e.t.c as well as labeling the graphs that have axes

Check that all the objectives have been addressed

The information discussed must be what is done in the table and graph.

The table and graph must be mentioned (usually; from table 4.3 and figure 4.3, it is clear that ………).

The table (representing analysis) and graph (representing presentation) must be correct.

4.3 Summary of data analysis

This section highlights the main data trends from all sections without including the tables and graphs. General information is first presented and then the variables.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CHAPTER FIVE

 

SUMMARY OF FINDINGS, CONCLUSIONS AND RECOMMENDATIONS

5.1              Introduction

5.2              Summary of Findings (according to research questions)

5.2.1        ( Write research question one) and discuss the major trends/findings.

5.2.2        (Write research question two) and discuss the major trends/findings. Statistics must be used in all cases.

5.3              Conclusions

Give the major observations or trends emanating from the findings (what you deduce from the findings) done per paragraph for each of the variables.

5.4              Recommendations

Done by giving possible solutions to the main problem, solved from the point of view of individual variables. Recommendations can be more valid, reliable and practical if they are given by the respondents themselves through asking relevant questions on each of the variables and what can be done about e.g a certain variable to improve on the main variable)

5.5              Suggestions for further studies

Should be along the study area, the perceived gaps or areas that have not been attended to or; in the view of the researcher, related areas that can beef-up the study.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

REFERENCES (NOT BIBLIOGRAPHY)

Use APA style of referencing (separately shown in another file)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDICES

APPENDIX I

INTRODUCTION LETTER

  1. Letter (copy of the one issued by K.I.M for data collection duly stamped and signed with the genuine stamp and an authorized person from the institution one carried out the study from)

 

APPENDIX II

QUESTIONNAIRE

  1. Unfilled copy of the questionnaire.

 

APPENDIX III

MAP

  1. Map after the questionnaire

 

APPENDIX IV

PICTURES

  1. Other instruments as in chapter three 9Interview guide, pictures, plans e.t.c

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOTES

Element

Description

Font size

12 in the body text

Font type

Times New Roman and justified

Spacing

1.5 line spacing except for the title page and tables where appropriate line spacing and font may be used.  All tables must be single spaced.

Highlighting

It is preferred that topics should be bold. When bold, they should not be underlined.

Print quality

Final print should be of laser print quality, dark and clean. Charts can take appropriate colour.

Margins

Except when starting the chapter, the margins should be 25 mm or 1 inch on the top, right and bottom.

When starting the chapter, the top margin should be 1.5 inch.

The left hand margin should be set to 30mm or 1.5 inches to allow for binding.

Larger tables may be typed in smaller font to maintain standard margins.

Numbers and percentages

Numbers in the text should be in Arabic e.g. chapter 2. Table 3 or figure 34.

A number beginning a sentence must be spelt out in words.

Numbers and Percentages must not begin a sentence, if they must they should be written in words.

Tables and charts / figures

When presenting the table or chart / figure, there must be a finding section.

The table number must be used when presenting both findings and analysis.

Avoid using “the table above” or “the table below”, instead, “Table / figure 4.1 above shows that ……….”

Total number of pages

The project should be at least 50 pages and above in the main text; chapter 1 to chapter 5, less references.

Colour

All hard bound document should be bound in black material or green and printed/inscribed in gold

Spine Printing

Only the title should be inscribed/printed on the spine of the document

Final Binding

1 Hard Copy presented and one well labeled CD, preferably Xerox Hard Binding.  The binding should be ascertained by the Librarian or Projects manager/officer.

CD

One well labeled “read only” copy should be presented

Page Numbers

The document should be at least (50) pages without the preliminary pages and the appendices (i.e the main text).

Hard cover colour

The hard cover should be in black or green only; no other colours

Approvals

All materials presented in the office must first be approved/endorsed by the supervisor and the student must sign/fill his/her details as required.

Target Population/Sample Size

The number of respondent must be 30 and above. If the population is 30-50, one should do a census

 

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